Trade Secrets Overview  
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Long & Chybik - Patent & Intellectual Property Attorneys

Elements of a Trade Secret Protection
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The factors involved in determining whether information is a trade secret are: 
bulletHow well known the information is outside of one's business.
bulletWho within the business knows the information.
bulletIf the business made an effort the keep the information confidential or secret.
bulletHow valuable the information is.
bulletThe investment involved in acquiring the information
bulletThe level of difficulty a competitor would face in duplicating the information.
bulletEmployees have a duty not to disclose trade secret information. There are two situations in which this duty arises: an express agreement and an implied agreement.

In essence, this list boils down to:  a trade secret is a confidential piece of information which is actively, effectively and properly protected and which only very few people inside the business have access to or knowledge of, and which possesses real economic value, and would be hard, if not impossible for a curious competitor to recreate without being, in some way, assisted or tipped off.

Example Categories of Trade Secrets
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The following are examples of some of categories in which trade secrets commonly exist:

bulletResearch & Development 
    (protocols, resources, materials, notebooks, data, manuals, reports, etc.)
bulletManufacture Information
    (specialized machinery, production costs, raw materials, refinery processes, production expertise, etc.)
bulletSupplier & Vendor Information
bulletQuality Control Programs
bulletTraining Programs & Techniques
bulletMarketing Information
bulletSales Information
bulletFinancial Information
bulletContractor Information
bulletDistribution Information

MisappropriationAG00014_.gif (6607 bytes)

Misappropriation is the improper acquisition and use of material which falls under trade secret protection.  Trade secret cases are frequently complex actions that are filled with subtle distinctions.

Frequently, in the cases involving ex-employees, the ex-employee will claim that he or she did not reveal their former employer's trade secrets, but rather, simply relied on their own general knowledge, skills and experience.  This claim can be a very effective defense as the courts realize that there must be some room for allowing people to take new jobs.

Elements of Misappropriation

Under the Uniform Trade Secret Act, misappropriation means:

bulletthe obtaining of a trade secret by a person who knows or has reason to know that the trade secret was acquired by improper (illegal) means; or
bulletthe impermissible disclosure or use of a trade secret by a person who improperly obtained the trade secret or at the time of disclosure knew or had reason to know that the this trade secret was
i.    derived or obtain through improper means
ii.   acquired under circumstances in which there existed a duty to maintain its secrecy or to limit its use; or
iii.  knew or had to know that the material was a trade secret accidentally or mistakenly obtained;or
iv.  obtained from a person who had a duty to maintain its secrecy or to limit its use

Third Party Liability

A party whose action satisfy the terms of misappropriation can incur liability for trade secret misappropriation.  Thus, even though a person did not commit the act of taking the trade secret from its owner, if that person knew or should have known from surrounding circumstances that a trade secret was being disclosed then that person will be held liable.

Memorization is not a Defense to Misappropriation

In attempting to push literalization too far, defendants in trade secret cases some times claim that a trade secret was never physically taken from their previous employer, but rather, that they simply memorized certain aspects of it.  This defense has been rejected repeatedly by the courts.  If the existence of a trade secret is established in court, claiming memorization of that secret in lieu of physically copying or taking it will not offer any defense.

RemediesPE02083A.gif (1506 bytes)

Remedies for trade Secret Infringement include:
bulletInjunctions: The disclosure or use of trade secret information may be enjoined.
bulletDamages: Damages may be measured by:
Profits lost due to the trade secret infringement.
Royalties for the use of the trade secret information.
Profits the infringer made from the trade secret infringement.
bulletIf a government agency improperly reveals trade secret information, such a disclosure can be considered an unconstitutional "taking" with all of the commensurately available remedies.

Trade Secret Audit

The identification and protection of trade secrets is a dynamic process.   Trade secret protection is an ongoing processHH01196A.gif (1627 bytes) which requires a high degree of constant and focused attention.  In order to preserve trade secrets, an owner must be ever vigilant to the forces of change which might deteriorate the protections utilized to keep the information confidential. 

A company's trade secrets portfolio is a place of continual change as new trade secret material is introduced by the company and old material is modified or even cast aside.  It is the responsibility of a business to seek out, identify, classify and properly protect information which falls in the trade secret classification.

A trade secret audit is one method of screening a business's trade secret program.   The audit is used to identify potential trade secret information which was overlooked or neglected.  If performed in conjunction with counsel, the results of the audit are safe under attorney client privilege, and counsel can be instrumental in constructing and implementing a revamped trade secret protection program.

Other Protective Measures

Other protective measures span the spectrum, but here are some examples of frequently used ones:topsecret.jpg (15206 bytes)

bulletRestricted access areas;
bulletVisitor clearance requirements;
bulletStandard security measures: alarms, fences, guards, security lighting, self-locking doors, etc.;
bulletEncryption of sensitive materials;
bulletPhysically securing sensitive materials:
bulletPhotocopying policies;
bulletUse of "Confidential", "Proprietary", "Secret" stamps on materials;
bulletEstablish clearance levels for all employees;
bulletComputer passwords and clearance levels;
bulletEmployee identification I.D.s;
bulletWritten agreements and employee handbooks; and
bulletEmployee exit interviews.

Inevitable Disclosure Doctrine

A legal doctrine entitled the "inevitable disclosure doctrine" was developed by the courts in order to pre-empt the loss of trade secrets caused when a key employer is hired away by a competitor.  This doctrine recognizes that a company's ex-employee will inevitably disclose trade secrets to a competitor that has hired this employee.  The doctrine allows injunctive relief before there is any actual proof that trade secrets have in fact been disclosed.

In essence, this doctrine permits an employer to obtain legal relief based upon the threat of trade secret misappropriation by ex-employees. The federal courts have held that the central issue to a legal action to preserve trade secrets is not the intent of the ex-employee but whether or not a company's trade secrets are threatened under this doctrine.  The fact that the ex-employee could reveal trade secrets appears to be the triggering action for legal relief.  Consequently, businesses now have a valuable and powerful legal tool with which they can quickly and effectively fight the threat of misappropriation of their trade secrets by former employees.

Government Disclosure

Disclosing trade secret information to governments can be very risky.  Often, this information may become subject to being revealed through standard statutory action such as the Freedom of Information Act.  This Act requires that the U.S. government tender information which it holds, that is not classified, to a member of the public that makes a statutory request.  If a company or individual has previously disclosed trade secret information, this information may be revealed through this request.  If trade secret information must be revealed, such as in submitting a bid to a federal agency, care must be given in identifying that portion of the submitted materials which constitute the trade secrets.

The only way a private party will gain relief from such disclosure is if that party had a reasonable, investment-backed expectation of confidentiality. This expectation is usually only available if there is a statute expressly prohibiting the government agency from disclosing the trade secret.

International Protection
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Globalization of our markets requires even the small manufacturer or entrepreneur to be aware of and prepare for trade secret protection on an international basis.

If a company cannot preserve its trade secrets as it moves into a country and the international markets the benefits of going global will quickly be replaced by a loss of competitiveness.

Fortunately, trade secrets are recognized around the world with many countries treating the theft of such secrets as a punishable crime.  International agreements further bolster the protections accorded to trade secrets.

NAFTA - North American Free Trade Trade AgreementAG00059_.gif (12001 bytes)

The U.S., Mexico and Canada are signatories to the North American Free Trade   Agreement (NAFTA) in late 1992.  NAFTA largely follows the tenets of trade secret law in the United States.  A trade secret under NAFTA is defined as commercially valuable information, which is not publicly known and the owner of which takes reasonable steps  to maintain the information's secrecy. 

The NAFTA members are responsible for protecting trade secrets and to prevent the unauthorized acquisition and use of materials that classify as trade secrets.  Among the available remedies in each of these countries, injunctions are required.

GATT - General Agreement on Tariffs and Trade

The major industrialized countries of the world are signatories to this Agreement.   Among the results from GATT was the creation of the World Trade Organization (WTO).   The World Trade Organization is charged with the development and administration of agreements and programs for the improvement of world commerce.   WTO has established an administrative process for resolving trade secret disputes it has also developed Trade-Related Aspects of Intellectual Property Rights, also known as "TRIPS".

The TRIPS Agreement is designed to protect intellectual property rights on an international basis.  TRIPS offers international protection for trade secrets and other commercially valuable intellectual property.  Similar to NAFTA, TRIPS imposes standard requirements for what constitutes trade secrets, infringements and remedies














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